Housing-Specific Policies and Procedures
Break Housing
Break housing is available on a limited basis to residents during winter and Spring Break. Residential Living and Learning reserves the right to consolidate residents during break periods as the need arises. Residents are not required to move all of their possessions out while away on breaks; however, the University does not accept responsibility for the loss or damage to personal property that is left within rooms during these time periods. Break housing applications and associated fees will be available through the Housing portal within the student's myLeo account. Residents who are staying over the break will need to complete this application within the specified time to be guaranteed break housing. Residents who leave items in their room during the Winter Break and do not return for the full Spring term will be charged the full break fee. No guests are permitted during winter break aside from fellow residents who are approved to stay over break assigned to the same hall.
Check-In
All residents are provided with a move-in date and time via myLeo housing portal. Please follow that schedule to assist in traffic flow. Any early arrivals will need special permission in advance from the Assistant Director of Occupancy Management. Approved early arrivals will be charged an additional fee.
Check-Out
All residents should check out of their assigned space within 24 hours of their last exam or by 8:00 pm on the last day of Finals week. The residence halls close at 5 pm on the last day of Finals week. At that time, all residents are required to be out of the building. All extenuating circumstances must be cleared through the individual Community Director. If approved to stay late, residents will be charged a fee.
Consolidation
The Department of Residential Living and Learning reserves the right to consolidate single occupants of rooms that are not assigned as private rooms. Consolidation permits staff to make room for students housed in temporary assignments, facilitate cleaning and maintenance of rooms, and support the private room policy. If a resident does not have a roommate, they are required to keep the other half of the room available to move a student into that space at any time. If a resident is found to have violated this policy, the resident will be charged the private room rate or consolidated into another room.
Housing Requirement
To be eligible to be housed on campus, students must be enrolled full-time or approved by the Director of Residential Living and Learning. Full-time attendance for undergraduate students is defined as being enrolled in a minimum of 12 credit hours in the fall and spring semester; and six credit hours in the fall and spring for graduate students. To be eligible for summer housing, both undergraduate and graduate students must be enrolled in a minimum of three credit hours each term. Any exceptions to these requirements must be approved by emailing: [email protected].
Reassignment
The Department of Residential Living and Learning reserves the right to reassign students to other apartments, rooms, or halls when determined to be in the best interest of individuals and/or groups of students, availability of spaces, or to address student conduct concerns. Residents are able to confirm their housing assignment and roommate information by reviewing their Housing portal under myLeo.
Reapplication Process
The reapplication process allows residents to reapply for a hall assignment for the upcoming academic year. Reapplication information is available on the Residential Living and Learning website, publicized within the halls, and through the students’ myLeo account.
Removal from Housing
If a student receives notification of a removal from housing, they will have 48 hours to vacate their assigned space. Failure to do so may result in being criminally trespassed from campus.
Room Changes/Waitlist
During the application process, there are times when desired halls or spaces are filled prior to your assigned application time. If this is the case, you are able to sign-up on the waitlist for that desired hall or space. Residential Living and Learning staff will do their best to work through the waitlist and to honor all requests. For more information pertaining to the waitlist please visit the Residential Living and Learning website.
A student may submit a room change request through the Room Change/Waitlist request in the myLeo housing portal. Please note that room changes will not be approved until Residential Living and Learning Staff has been able to ensure that all residents have arrived and residents located in temporary housing have been placed in their permanent assignments. Residents are encouraged to speak to their Resident Assistant or Community Director if they have concerns with their room assignment.
Room Charges
Room charges are assessed to the students myLeo account prior to the beginning of each semester. These charges are payable to the University according to published deadlines. Failure to pay room fees or tuition may result in a loss of your housing contract. To avoid this, please contact the University to set up payment or enroll in a payment plan.
Room Condition Report (RCR)
Prior to arrival upon campus, the Residential Living and Learning (RLL) staff inspect each room. During this inspection, the Resident Assistants (RAs) document damages and/or issues within the room and place work orders to address any concerns. Upon arrival to their assigned room, students inspect the room and complete the Room Condition Report via their Roompact account. Students have 72 hours after check-in to submit their Room Condition Report.
Summer School Housing
Limited housing is available for students taking classes over the summer. Residents must be registered for a minimum of three credit hours for the semester in which they are seeking housing or receive permission to stay. Information regarding summer housing will be sent out to the student's myLeo account and is available on our website.
Withdrawal
Students withdrawing from the university must first notify the university Registrar's office to receive withdrawal forms and provide them to RLL to be released through the Contract Release form in the myLeo Housing portal. A student must check out of the residence hall within 48 hours of withdrawing.