These Property Management Resources provide East Texas A&M University departments with the forms, guidance and tools needed to effectively manage university property. From equipment transfers and annual inventories to reporting missing, damaged or stolen property, these resources support maintaining accurate records, responsible asset management and compliance with Texas A&M University System requirements.
Services
- Administer initial creation of each piece of controlled and capital equipment on campus
- Administer documentation relating to:
- Property Transfers
- Property Deletions
- Missing, Damaged or Stolen Property
- Conduct Annual Physical Inventory
- Assist all Departmental Accountable Property Officers (APOs) and Alternate Accountable Property Officers (Alt APOs) in the management of their inventoriable assets
- Reconcile Livestock Inventory
- Report construction in process
Quick Links
- Transfer of Equipment Out of Office Form
- Inventory Certification Submission
- Financial System Access Form
Property Forms
The below property forms assist all East Texas A&M University Departmental Alternate Accountable Property Officers (Alt APOs) in managing their inventory of assets. Forms are needed to delete equipment from inventory, report equipment as missing or stolen, report equipment as found and report equipment as out on loan. Copies of all property forms can be obtained from the below listings or from the Financial Services Office in the McDowell Administration Building. All property transfers are managed in Canopy.
Missing, Damaged or Stolen Property Report
This form is required when an asset is considered missing, damaged or stolen. If the asset is considered stolen, then a police report is also needed. Missing property remains in the accounting system for two years under a ‘missing’ status. If it is not found during that two year timeframe, it will then be deleted.
Certification of Annual Physical Inventory
This form is required for completing a Department’s Annual Physical Inventory.
Transfer of Equipment to Out-of-Office Location
The purpose of this form is to aid the Alternate Accountable Property Officer (Alt APO) in managing equipment and to protect East Texas A&M against theft or loss of equipment. Transfer of Equipment to Out-Of-Office Location forms are only good for one year and must be renewed at the time of expiration. The original should be kept on file in the department and a copy sent to Property Management. Appropriate signatures needed for the initial check out of equipment and when the equipment is returned.
Donation Forms
These forms are required when a person is donating to the University. This type of situation is reported primarily to the Office of Philanthropy and Engagement and then to Property Management.
Additional Forms
Faculty and Staff may access additional Property forms through SharePoint. SSO login credentials required.
- Equipment Information Sheet
- Financial System Access Form
- Non-Cash Gift
- Surplus Property/Disposal Justification Form
Documentation
- The Texas A&M University System Equipment Management Manual
- Property Management Manual—Rules and Procedures
- Inventory Class Codes in Canopy & FAMIS
- Building Search: Use this tool to view current buildings at East Texas A&M per Texas Higher Education Data. Search East Texas A&M University.
Training
Property Management Training in TrainTraq
2111676: FAMIS – Fixed Asset and Property Management Procedures (Requires SSO Log In)
Helpful Documents
- How to Create a Transfer (TDP) in Canopy
- How to Download Your Department Inventory
- How to Use the Inventory Scanner
- How to Use the New Inventory Scanner
Additional Resources
We Are Here to Help
Contact Us
- Property Management
- [email protected]