Travel Office Internal Resources: Emburse Resources
Travel Cards
East Texas A&M University offers centrally billed cards. These cards are designed to cover expenses incurred by employees while traveling on University business. The traveler will reconcile the charges within Emburse within 30 days of the expense date.
Emburse Training
Accounts Payable/Purchasing provides Emburse help in general sessions periodically throughout the year and can provide sessions for departments or individuals upon request.
During these sessions an overview of the system will be provided. Also employees attending these sessions are encouraged to bring actual problems they have encountered while utilizing the system.
Any employee who will be using Emburse is encouraged to attend these sessions. The dates and times for each class can be found on the Training & Development website.
Mileage vs. Airfare Justification
According to state guidelines, a traveler may be reimbursed for mileage when traveling out of state if the cost is less than flying. A cost comparison, along with supporting documentation, must be included with the expense report. The expenses that should be used for this comparison are:
- The cost of roundtrip airfare
- The cost of airport parking for the duration of the trip
- Personal car mileage for roundtrip from the traveler’s residence or headquarters (the closer of the two options) to the airport.
If the cost of flying is less than the cost of driving, then the traveler will be reimbursed the amount it would have cost to have flown. To make this determination, pease contact the Travel Office for a Cost Comparison Worksheet.