Risk Management

Please use the online incident reporting form to report an injury, accident or safety concern. If the online incident reporting form is not working, please contact Risk Management at East Texas A&M.

To report a new online incident report:

1. Click on the Origami Portal icon
2. Click submit a new incident
3. Select which type of incident you would like to submit
4. Complete report
5. Submit

If you have any questions regarding the incident reporting process, please get in touch with Risk Management.

University-wide risk management serves as an Enterprise Risk Management (ERM) process to identify potential events and manage risks throughout East Texas A&M University’s campus. This approach transforms the traditional risk management methodology from a fragmented and reactive framework to an integrated, continuous, and comprehensive strategy. Effective risk management involves recognizing potential risks and exercising sound judgment to eliminate, limit, transfer or accept them.

Risk encompasses any issue or event that may negatively affect East Texas A&M’s ability to achieve its objectives. These risks can impact the university at large and may include:

• Strategic risks (affecting goal achievement and competitive positioning)
• Financial risks (loss of resources or assets)
• Operational risks (management processes, administrative procedures and controls)
• Compliance risks (adherence to laws and regulations, safety and environmental considerations, litigation and conflicts of interest)
• Reputational risks (concerns of varied constituencies, political situations and media relations)
• Technology risks (issues related to computing infrastructure, applications and security)

Implementing Enterprise Risk Management constitutes sound strategic planning. ERM promotes a consistent and systematic approach to risk management, enabling thorough evaluations of activities, assessment of new initiatives and optimization of opportunities. Furthermore, ERM fosters improved communication and facilitates the effective management and coordination of mitigating measures.

Once risks are identified, they are ranked based on their potential impact and the probability of occurrence, employing a three-tier system of high, medium, and low rankings. The final phase involves determining mitigating activities, monitoring measures, and reporting processes. Each department retains responsibility for managing its specific risks.

The ERM plan at East Texas A&M entails presenting identified risks to the campus chief compliance officer to be included in the East Texas A&M Risk Matrix. The officer reviews and approves which risk items and monitoring activities should be added to or removed from the matrix. Subsequently, the officer prepares a final report for the university president’s approval.

The primary objective is to enhance awareness of risks that could impact East Texas A&M’s mission and to address these risks within daily operation.

Individuals who are participants in events/camps should sign this waiver.

• Waiver, Indemnification, and Medical Treatment Authorization

For any event that takes place on campus, the Risk Assessment form must be completed 2 weeks in advance of the date of the event.

• Risk Assessment form

Individuals who are in need of a vehicle for transportation should complete this form.

• Transportation Request Form

For any travels that need to take place, please confirm the Event Travel Risk Assessment.

East Texas A&M collaborates with The Texas A&M University System’s Risk Management office to acquire and manage insurance policies and self-insured programs. All insurance purchases require prior review and approval from the Office of Risk Management at East Texas A&M in conjunction with A&M System’s Risk Management office. As a state institution, East Texas A&M benefits from sovereign immunity, with liability limits established by the Texas Tort Claims Act.

• Sample of Campus
• Sample of Certificate of Insurance (COI)

The Texas A&M University System, as a participant in the University Risk Management Insurance Association (URMIA), provides access to the URMIA Tenant and Users Liability Insurance Program (TULIP). This program enables third-party organizations to obtain insurance for specific events hosted on the East Texas A&M campus. It is designed to offer affordable general liability insurance and accident medical coverage for external users of East Texas A&M facilities. The process is conducted entirely online.

Third-party organizations can visit the TULIP website to obtain quotes.

First-time users of the site must register and create an account. For assistance obtaining the institution ID, contact East Texas A&M’s Office of Risk Management. The quoting and purchasing process will be conducted directly between the third-party organization and the insurer.

To reserve university space for an event, the requestor must submit a reservation form to confirm that the space is available for the needed time. Upon approval of a space request, the event organizer and/or the responsible department are required to submit an Event Risk Assessment Form to the Office of Risk Management and the University Police Department (UPD) for review and approval.
Alcohol consumption is permitted only in specified locations on campus that have received prior approval. The university president's office must approve the request before someone can serve alcohol at an event. Additionally, event insurance (TULIP) may be necessary, depending on the nature and size of the event, as well as the hours of operation.
East Texas A&M reserves the right to cancel any event and revoke access to campus if it contravenes the policies and regulations of the A&M System, fails to adhere to East Texas A&M’s rules and procedures, or poses a safety risk.

Please use the online incident reporting form to report an injury, accident or safety concern. If the online incident reporting form is not working, please contact Risk Management at East Texas A&M.

East Texas A&M partners with Cultural Insurance Services International for its sponsored study abroad programs.

For guidance on international travel safety, we recommend the “Safe Passage Presentation” (Train-Traq Course #2111728). This course, available in The Texas A&M University System Train-Traq, offers valuable recommendations on preparing for departure and outlines essential precautions to consider during international travel.

East Texas A&M has established requirements regarding the operation of unmanned aircraft systems (UAS) on campus property or by employees in their professional capacity.

In light of Federal Aviation Administration (FAA) regulations and the growing commercial use of UAS, East Texas A&M must ensure that it maintains oversight and communicates the necessary guidelines to faculty, staff, students, contractors, visitors, and third-party vendors when operating UAS and model aircraft on university property or during work-related activities.

For East Texas A&M students, faculty and staff seeking further information on UAS, commonly known as drones, please refer to The Texas A&M University System regulation linked below, as well as the UAS application for the assessment and approval of all operations, including those for recreational or commercial purposes:

• System Regulation 24.01.07 – Unmanned Aircraft Systems
• UAS System webpage
• UAS Flight Applicationn
• To report a new online incident report:
• Click on the Origami Portal icon
• Click submit a new UAS Application
• Select which type of incident you would like to submit
• Complete report
• Submit

Please visit the Know Before You Fly page for info on the use of drones and other unmanned aircraft systems.

Please see the approved list of food truck vendors for East Texas A&M noted below:

• Food Handling Standard Operating Procedures

Please see the approved list of food truck vendors for East Texas A&M noted below:

• Kona Ice
• LaTaco Trona
• Fire For The Lord BBQ