Division of Research and Economic Development:Responsibilities of Personnel
This page serves as a step-by-step guide of the research path. Responsibilities fall into three different categories: Faculty Member(s), Sponsored Programs (SP) Research Administrator(s) and Project Administration (PA)/Financial Services. Complete all steps in the order they are presented below.
The Faculty Researcher Will:
- Faculty/Principal Investigator (PI) has an idea.
- Find a funding opportunity that fits the idea.
- Notify SP by emailing copy of funding opportunity/RFA or a link.
- Review the guidelines (RFO, RFA or announcement).
- Decide if you will need co-PI(s) or collaborator(s) from other universities.
- Write a proposal that fits the guidelines.
- Submit a protocol application if required (IACUC, IBC or IRB).
- At least 30 days prior to deadline, submit DRAFT proposal to PA for external review and editing suggestions.
- Obtain letter(s) of support, scope of work, budget, budget justification, biosketch(es), current and pending support document and subrecipient commitment forms from collaborator(s) from other universities.
- Find funding if cost share is required (ask department head or dean).
- Enter information into Maestro.
- “Complete” compliance items and reporting codes in Maestro.
- Compile a list of personnel, supplies and other needs and their estimated costs. (Get quotes if possible.)
The Sponsored Programs Research Administrator Will:
- Create a draft budget.
The Faculty Researcher Will:
- Create ALL requires documents for submission.
The Sponsored Programs Research Administrator Will:
- Route for internal approvals in Maestro. Need a FINAL budget and DRAFT narrative from PI to route.
The Faculty Researcher Will:
- At least three days prior to deadline, submit ALL required documents to SP for Review and Submission.
The Sponsored Programs Research Administrator Will:
- Review documents. Request revisions if needed.
- Upload ALL documents into online portal.
- Download application package and email to PI for review and approval to submit.
- Submit to sponsoring agency.
- Receive decision from sponsor (up to nine months).
- If awarded, notify SP.
The Faculty Researcher Will:
- NO research can begin and no funds will be allowed to be spent until ALL required trainings and protocols are complete. This includes faculty and students working on the research.
The Project Administration/Financial Services Will:
- PA sets up project/award in Maestro.
- PA emails PI the account number for purchases.
The Faculty Researcher Will:
- PI needs to keep track of the account number.
The Project Administration/Financial Services Will:
- PA assists the PIE will deliverables (reports to sponsor).
- PA assists the PI with project closeout.