Academic Procedures:Undergraduate Academic Probation, Suspension, Appeal, and Readmission
Effective September 1, 1996
Revised December 16, 2022
East Texas A&M University calculates course work based on the institutional GPA to reflect work completed only at East Texas A&M University. Official transcripts reflect the institutional GPA unless the student entered prior to Fall 2000.
Definitions:
Institutional (native) grade point average
Applies to all students who enrolled Fall 2000 or after. Applies only to coursework completed at East Texas A&M University.
Cumulative GPA (institutional and transfer work combined)
Applies to students who enrolled in courses at East Texas A&M University PRIOR to Fall 2000. Applies to all coursework.
University Policies
University regulations concerning probation, suspension and reinstatement in the university were established by the University Academic Council and are administered by the deans of the colleges. In certain cases where there are extenuating circumstances, appeals regarding academic probation and suspension may be made to the Academic Affairs Undergraduate Student Suspension Appeal Committee. Refer to procedure 11.04.99.R0.06
- A satisfactory level of academic achievement is determined on the basis of each student’s institutional grade point average calculated on the basis of all academic work attempted, and, if the student is in remediation, on satisfactory progress toward completion of required remedial work. To be eligible for continued enrollment in good standing in the University, a student must maintain a minimum cumulative grade point average of 2.00, and, if in remediation, must pass each required remediation course in no more than one attempt for each course. When a remediation course must be attempted for the second time, the student will be considered to be on probation regardless of their grade point average. Students who do not pass a remediation course on the second attempt will be placed on suspension regardless of the grade point average, subject to the requirements of suspension. Upon readmission, each time the same remediation course is attempted and not passed, the student will again be placed on suspension.
- Should any student fail to maintain satisfactory progress toward graduation as specified by these regulations, the student will be permitted to enroll for further work only on academic probation. Students enrolled on academic probation may register for no more than fourteen (14) semester hours (academic, remedial or physical education activity) in any one semester of the regular academic year. A full summer session (two terms) will be considered equivalent under these requirements to one semester of the regular academic year. Probationary students may enroll for no more than two courses during any term of a summer session or no more than four courses for a full summer session.
- A student on academic probation will remain subject to the requirements of probation until the institutional grade point average has been raised to the level of satisfactory progress specified above and, if in remediation, must continue to make satisfactory progress toward completion of remedial work as stated above. To qualify for continued enrollment while on probation, however, the student must maintain a semester grade average of at least 2.00. Should any probationary student fail to maintain such a 2.00 semester grade average in the academic courses attempted in any semester of probation, the student will be required to leave the University on academic suspension for at least one calendar year. In cases where there are extenuating circumstances, a student who has failed to maintain the required 2.00 semester grade point average in academic courses to qualify for continuance of probation may be permitted, with the approval of the dean of the appropriate college, to enroll for one additional semester of extended probation. Should the student fail again, however, to maintain an adequate 2.00 semester grade point average in academic courses attempted during that semester, the student will be required to leave the University on academic suspension for one calendar year as specified above. After the period of academic suspension, the student will be permitted to enroll again on academic probation. Students wishing to return following completion of the suspension period must reapply to the University and file an appeal with the Academic Affairs Undergraduate Student Suspension Appeal Committee.
- To ensure that the grade point average on the official record has been updated to account for duplicated courses, any student enrolling for the same course must notify the Office of the Registrar during the semester in which the course is being repeated. Students may do so by filing a Request for GPA Update.
- Transfer students whose grades at other colleges or universities were unsatisfactory (“D” or lower) according to the regulations of East Texas A&M University will be placed on academic probation subject to the same requirements that apply to other students on probation. Students on academic suspension from other institutions will not be permitted to enroll at East Texas A&M University until their specified periods of suspension expire.
- A student must be in residence at East Texas A&M University in order to remove the conditions of probation. If the student attends another college or university, the conditions of probation will not be removed; however, the academic record will be updated to reflect the transfer work. A student, however, who withdraws for a period of at least one calendar year or is suspended for the same period may, upon re-enrollment, petition the dean of the appropriate college to have the unsatisfactory grades eliminated from the calculations of the official institutional grade average. Courses eliminated from the calculation of a student’s official grade point average may not be Basic Skills courses (mathematics, English, etc.) or courses that apply toward the current major. In addition, this applies only to credits earned at East Texas A&M University and excludes all transfer work.
- East Texas A&M University reserves the right to deny admission to a student suspended from another college even though the suspension period has expired.
- Students on academic suspension are not eligible for correspondence or extension courses.
Additional Resources
13.99.99.R0.41 Undergraduate Academic Probation, Suspension, Appeal, and Readmission