This pricing guide outlines rental rates and service fees for reserving spaces in the Rayburn Student Center at East Texas A&M University, including conference rooms, presentation rooms, boardrooms and Ferguson Auditorium. Fees cover room use as well as additional services such as equipment setup and breakdown, cleaning and cancellations. Rates are divided into two categories: university affiliates (ETAMU departments and organizations) and external groups (non-university users). Please refer to the full guide for specific rates and policies.
University Affiliates
Event Rooms
Single Conference Room Space
- Capacity: 150
- Single Hour: Not Applicable
- Two Hours: $25
- Four Hours: $50
Dual Conference Room Space
- Capacity: 300
- Single Hour: Not Applicable
- Two Hours: $30
- Four Hours: $60
Full Conference Room Space
- Capacity: 600
- Single Hour: Not Applicable
- Two Hours: $75
- Four Hours: $150
Presentation Room Spaces
- Capacity: 40-80
- Single Hour: FREE
- Two Hours: FREE
- Four Hours: FREE
Meeting/Boardroom Space
- Capacity: 15-40
- Single Hour: FREE
- Two Hours: FREE
- Four Hours: FREE
RSC Hallway Lounge Spaces
- Capacity: 4-20
- Single Hour: FREE
- Two Hours: FREE
- Four Hours: FREE
RSC Tabling Spaces
- Capacity: 1-2
- Single Hour: FREE
- Two Hours: FREE
- Four Hours: FREE
The CLUB (after 4:00 p.m.)
- Capacity: 85
- Single Hour: $50
- Two Hours: $100
- Four Hours: $200
Ferguson Auditorium (service staffing)
- Capacity: 1200
- Single Hour: $100
- Two Hours: $200
- Four Hours: $400
Block Space Packages
RSC 2nd Floor Block
- Capacity: 1200
- Single Hour: Not Applicable
- Two Hours: $75
- Four Hours: $150
RSC Speaker’s Block
- Capacity: 840
- Single Hour: Not Applicable
- Two Hours: $50
- Four Hours: $100
RSC Traditions Hallway Block
- Capacity: 740
- Single Hour: Not Applicable
- Two Hours: $40
- Four Hours: $80
RSC Innovations Hallway Block
- Capacity: 740
- Single Hour: Not Applicable
- Two Hours: $40
- Four Hours: $80
RSC Pride Hallway Block
- Capacity: 325
- Single Hour: Not Applicable
- Two Hours: $30
- Four Hours: $60
Additional Service Fees
Concierge/Registration Table
- All Spaces: Free
- Conference Room: Free
Additional Labor Fee
- All Spaces: $10 per hour
- Conference Room: $10 per hour
AV Tech Upgrade Fee
- All Spaces: $15 per hour
- Conference Room: $15 per hour
Early Open Fee
- All Spaces: $50 per hour
- Conference Room: $50 per hour
Late Close Fee
- All Spaces: $50 per hour
- Conference Room: $50 per hour
Stage Alteration Fee
- All Spaces: Not Applicable
- Conference Room: $10 per item
Dance Floor Setup Fee
- All Spaces: Not Applicable
- Conference Room: $10 per item
Outdoor PA System Fee
- All Spaces: $50 per day
- Conference Room: Not Applicable
Cancellation Fee (<48 hours)
- All Spaces: $25 per day
- Conference Room: $50 per day
Student Organization Pricing
RSC spaces/rooms and Ferguson Auditorium reservations are FREE FOR ETAMU Registered Student Organizations for all meetings or events open to the entire campus community and/or events without an entry fee. Any applicable Additional Services (listed above) will be charged at half the state service fee price for Student Orgs.
Exclusive and Paid Entry Regulation
All Student Orgs and ETAMU Departments or programs hosting exclusive or “invite-only” activities or events with an entry or “plate” fee will be subject to all RSC University Affiliate rental rates and applicable Additional Service Fees; Student Orgs can request to receive a 50% off discount on room rental and additional service fees through the RSC website form.
Individual Student Rentals
The RSC space/rooms and the Ferguson Auditorium cannot be reserved by an individual employee for personal events with the University Affiliates pricing listed above. Individual university employees can use the External Group price guide to host personal events within RSC spaces/rooms and request the Campus Partner Discount through the RSC website form.
Payment Method Requirements
All Student Orgs and ETAMU Departments/programs MUST provide department account information in the RSC reservation process for any room rentals, services fees and incidentals costs. The RSC Staff will use this department account information to submit an Interdepartmental Transfer (IDT) request for payment after the event or activity has concluded and costs confirmed. The RSC Department will NOT accept credit/debit card, cash, or check payments for fees/costs assessed in University Affiliate pricing and when processing a Campus Partners Discount for an ETAMU department/program partnering External Group.
External Groups
Event Rooms
Single Conference Room Space
- Capacity: 150
- Single Hour: $75
- Two Hours: $150
- Four Hours: $200
Dual Conference Room Space
- Capacity: 300
- Single Hour: $75
- Two Hours: $125
- Four Hours: $250
Full Conference Room Space
- Capacity: 600
- Single Hour: $75
- Two Hours: $250
- Four Hours: $500
Presentation Room Spaces
- Capacity: 40-80
- Single Hour: $75
- Two Hours: $100
- Four Hours: $200
Meeting/Boardroom Space
- Capacity: 15-40
- Single Hour: $50
- Two Hours: $75
- Four Hours: $150
RSC Hallway Lounge Spaces
- Capacity: 4-20
- Single Hour: $25
- Two Hours: $50
- Four Hours: $100
RSC Tabling Spaces
- Capacity: 1-2
- Single Hour: $30
- Two Hours: $50
- Four Hours: $100
The CLUB (after 4:00 p.m.)
- Capacity: 85
- Single Hour: $200
- Two Hours: $300
- Four Hours: $600
Ferguson Auditorium (support staff)
- Capacity: 1200
- Single Hour: $400
- Two Hours: $800
- Four Hours: $1,600
Event Space Packages
RSC 2nd Floor Event Spaces
- Capacity: 1200
- Single Hour: $600
- Two Hours: $1,000
- Four Hours: $2,000
RSC Speaker’s Event Spaces
- Capacity: 840
- Single Hour: $500
- Two Hours: $900
- Four Hours: $1,800
RSC Traditions Hallway Spaces
- Capacity: 740
- Single Hour: $400
- Two Hours: $750
- Four Hours: $1,500
RSC Innovations Hallway Spaces
- Capacity: 740
- Single Hour: $400
- Two Hours: $750
- Four Hours: $1,500
RSC Pride Hallway Spaces
- Capacity: 325
- Single Hour: $300
- Two Hours: $400
- Four Hours: $800
Additional Service Fees
Concierge/Registration Table
- All Spaces: $15 per table
- Conference Room: $15 per table
Additional Labor Fee
- All Spaces: $15 per hour
- Conference Room: $20 per hour
AV Tech Upgrade Fee
- All Spaces: $20 per hour
- Conference Room: $25 per hour
Food and Drink Fee
- All Spaces: $60 per room
- Conference Room: $125 per room
Custodian Cleanup Fee
- All Spaces: $60 per room
- Conference Room: $125 per room
Stage Alteration Fee
- All Spaces: Not Applicable
- Conference Room: $25 per item
Square Dance Floor Fee
- All Spaces: Not Applicable
- Conference Room: $25 per item
Specialized Dance Floor Fee
- All Spaces: Not Applicable
- Conference Room: $100 per setup
Cancellation Fee (<48 hours)
- Conference Room: $50 per day
- All Spaces: $100 per day
Campus Partner Discount
External Groups that partner with an on-campus ETAMU department or program are eligible for a 50% discount on the External Group rental and/or services fees listed above when:
- The External Group has identified and confirmed an on-campus university department or program to sponsor/partner with a ETAMU faculty/staff person as a point of contact (POC).
- The External Group has communicated all event/activity information and schedules to the selected ETAMU point of contact (POC) from the partnering/sponsoring university department or program.
- The ETAMU department/program POC will be responsible for:
- Obtaining the event/activity information for the External Group;
- Scheduling the reservations with the RSC Scheduling Desk staff;
- Completing the event planning procedures and required forms;
- Collect the rental costs and service fees from the External Group;
- Review and confirm the IDT request from the RSC Department to complete the payment process for this event rental/service.
Payment Method Requirements
The RSC Department does accept credit/debit card payments through our ETAMU Marketplace portal (credit card payment fee will be assessed at payment), and check payments can be made via mail with a copy of the event invoice included; we do not accept cash payments. Any External Groups using the Campus Partner Discount with an ETAMU department/program partner will need to pay that university department/program directly in a manner communicated by the department/program point of contact so that the department/program can cover the funds transfer to the RSC Department for payment.